SOOS Reporting Hub

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This hub is designed for SOOS working groups to report back to SOOS about outputs, events and opportunities. It also provides quick and easy access to all essential resources.

Use any of the forms below to enter information directly to the SOOS database and webpage. Anyone from your working group is free to use these forms to enter information. Links to the Annual Reporting template for the working group leadership (via a secure link) can be found at the end of this page.

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Scientific papers, report cards, infographics, special issues, etc. add them here.
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Working group meetings, side events at conferences, sessions, etc. go here.
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Going to a meeting? Why not represent SOOS and help us gain more visibility!
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Found data in SOOSmap for a project, or connected to a collaborator thanks to SOOS, or similar? We wanna hear it!
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DueSouth, hosted in Polardex, is the database of upcoming expeditions to the Southern Ocean.
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Not finding the right spot for your output? Just pass it along and we include it for you.

Quick Links:

⇒ SOOS Logos & Templates: Poster templates in various formats, PowerPoint templates, and SOOS logos in different styles.

⇒ SOOS Subscription Form: Pass the link along to new prospective members or make changes to your own profile.

⇒ SOOS Endorsement Form: Providing endorsement letters for projects seeking funding. Apply using this link.

⇒ SOOS RWG Terms of Participation: Outlines the structure, expectations, and selection process for SOOS Regional Working Group leadership—principles also apply to other SOOS groups.

 SOOS Governance Terms of Reference: Describes the scope and expectations for each SSC governance level: the Executive Committee (EXCOM), the Scientific Committee, ex-officio Advisors (e.g. RWG & DMSC Co-chairs), and Observers (e.g. CWG and Task Team Co-Chairs).

Leadership Portals

Each working group has a leadership portal, which is a shared google drive folder. You will have received access from the SOOS IPO upon starting your leadership term. (If you use several email addresses, you might need to ask for access for these addresses as well).
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The working group leadership has also access to an Airtable views pdf document located in the leadership portal, providing all the links to the respective database entries in Airtable.

SOOS Annual Report Templates

Reporting is essential to ensure accountability, track progress, and maintain alignment with SOOS's overarching goals. It provides transparency about group activities, highlights achievements, and identifies challenges that may require organisational support. 

Most importantly, SOOS is strongly relying on accurate and reliable reporting to show the organisation's value to the funders and to ensure efforts remain impactful and strategically aligned. Please help us to achieve this - we rely on you! Thank you!


To make reporting as smoothly as possible, we have pre-filled the information required with the information already available in our Airtable database. Please ensure you read through the whole template and make any necessary corrections and additions. It is required that you check all the information carefully and report back to us (even if you don't have anything to add).

Reporting period for 2025 is strictly ending 11 February 2026.

The template can be accessed via your group's leadership portal (click above).

Last modified 03/06/2025/JB